Virtual Data Room

Trusted for Due Diligence

Market-leading AI-driven VDR: Streamlined AI-driven document review, AI-redaction, AI-translation and AI-assisted answers in Q&A.
AI embedded in the platform: AI tech native to the VDR - not external or bolted-on tools.
High-end boutique VDR: All the VDR tools you need, suitable for DD projects of any complexity, fully customisable, tailored to your specific requirements, and still very easy to use.
Award winning support: White-glove service model, dedicated project managers guide your team throughout the transaction.

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Market-leading AI tools designed for Due Diligence + best service in the industry

Trusted by the world's leading companies

Virtual Data Room designed to accelerate complex transactions:

Access documents up to 15x faster with optimized storage architecture.
Scales automatically with parallel processing to support AI-assisted workflows instantly.

Structured Q&A for effective deal communication

Imprima’s Q&A module is designed to manage high volumes of buyer–seller questions efficiently within the Virtual Data Room.

Flexible workflows including topic mapping and auto-forwarding.

And now, Gen-AI powered Smart Q&A drafts answers for you, by reading and understand VDR documentation.

AI and Automation Tools built for Due Diligence

Integrated AI-assisted tools help deal teams organise, review, and analyse documents more efficiently – all within the Data Room.

Automatically categorise, structure and index data rooms.
Review and summarise legal documents and contracts.
Redact sensitive or personal information to support compliance.
Translate documents from any language, to any language.

Real-time dashboards and deal visibility

At-a-glance dashboards provide real-time insight into activity across the transaction, helping deal managers stay in control:

Monitor user engagement and document activity.
Track progress across the due diligence process.
All interactions securely logged within the Data Room.

Download Factsheet

It’s a very easy platform that allows the control of information by both parties and has a very easy Q&A process that is important in a Due Diligence Stage.

Avenue

Your security credentials and track-record gave us the peace of mind that our information was safe and the system was always available, meaning we did not have to worry about delays on the deal.

Citi

The excellent data room service was essential to our successful transaction. We will definitely select Imprima as our data room provider in the future.

HSBC

We really appreciate your flexibility and high-quality service throughout the transaction, especially your quick responses and turnarounds to our requests.

Morgan Stanley

The Imprima VDR platform was always quick and reliable for us and our clients. The team’s ‘hands on’ and client-oriented approach allowed us to lean on them throughout the entire project. The Imprima Service Team responded quickly and precisely at all times and we at Unicredit really appreciated this.”

UniCredit S.p.A.

We used Imprima’s virtual data room service for a privatisation process over a period of almost 12 months. The system was easy to use and we didn’t need any special training to set it up. The management of the documents, the access levels and the questions sent to us from the bidders electronically was straightforward.

Eurobank Equities

From a technical point of view, I found your platform very functional, but my compliments to your support team. All the problems that I reported were solved in a timely manner.

KPMG Advisory AG Wien

Identify serious bidders faster

Understand who is actively engaged in the data room and where interest is focused:

Track user activity, document views, and Q&A participation.
Use reporting insights to identify genuine bidder interest.
Focus time and effort on the parties most likely to transact.

Efficient user and permissions management

Manage users, access rights, and permissions with minimal effort - even in complex, multi-party deals:

Streamlined workflows for adding, updating, and removing users.
Granular permission controls across documents and folders.
Designed to reduce administrative overhead for deal managers.

Integrate Imprima VDR into your deal ecosystem

Connect Imprima VDR with your internal systems to improve efficiency and speed:

API integration with tools such as SharePoint, and document management systems.
Reduce duplication and manual work across teams.
Supported by Imprima’s technical specialists working with your IT teams.

Industrials & Chemicals

Bosch Advanced Ceramics

At Formnext 2025, Bosch Advanced Ceramics announced that it has entered into an acquisition agreement with Sintokogio Group, Nagoya City, Japan. Imprima VDR was used to facilitate the transaction.

Pharma, Medical & Biotech

Nursing and care facilities provider Noventus Care takes over the home of the Argentum Group. Imprima Virtual Data Room was used to conduct the transaction.

Advisors: Borchers & Kollegen, K&L Gates, Schiebe und Collegen

Construction & Engineering

Wachenfeld Gruppe

WALTER FRIES Corporate Finance GmbH exclusively advised the shareholder of the Wachenfeld Group on the sale of all company shares to Bickhardt Bau SE, which is strengthening its presence in road and traffic route construction in Hesse and Thuringia and creating synergies for future growth through the acquisition. Imprima VDR was used for the transaction.

Advisors: WALTER FRIES Corporate Finance GmbH

Virtual data-rooms for M&A

In addition to the uses that have already been mentioned, virtual data rooms are also critical when it comes to the process of merging two companies or acquiring another company. When undergoing a merger or acquisition, there are many critical documents that need to be shared. A virtual data room will ensure that all the right people have access to the documents that they need, when they need it. You will be able to create specific user groups so that certain people have access to specific information. You will also be able to publish financial records and any other details about your company to ensure complete transparency.

Merger and acquisition teams today must have the functionality that will enable them to create accurate activity reports and documents in real-time. With the right virtual data room provider, you will be able to generate reports documenting up-to-the-minute user activity. You can also create customised and in-depth reports that will give an invaluable and enriched oversight of activity by each user group involved in the deal. Your data room also ensures that you are best placed to react quickly so that you can get your merger or acquisition over the line. From the bulk upload of the first documents to getting the deal done, you’ll have everything that you need in one place.

Virtual data-rooms for Real Estate

An increasing number of commercial real estate agents and agencies are turning towards virtual data rooms today to help them manage real estate transactions. Your plugin-free software will enable you to collaborate with property managers directly so that all data is sourced, reviewed and structured in the correct manner. Not only is this important in terms of maximising investment opportunities and handling the real estate sale process as efficiently as possible but it will make sure that you adhere to all the strict regulations that are in place.

By having a virtual data room, you will be able to upload documents relating to any of your real estate assets. This will make sure that relevant data about your real estate assets is maintained and registered within a single integrated database. This includes documents and records such as lease agreements, utility maintenance agreements, property taxes, rental income, and occupancy. You will also be able to collaborate effectively between legal advisers, asset managers, property managers, and facility managers. Plus, all data is indexed so that it can be updated and maintained ensuring you are ready for due diligence within the real estate sector any given time.

Virtual data-rooms for asset life-cycle management

If you’re a real estate asset manager or a private equity business that manages a portfolio of different assets, you’ll need to make sure that your data is up-to-date so you can share sensitive documents with your advisers, analysts, partners, and investors within a moment’s notice. A virtual data room ensures seamless sharing of this information securely so that you can be market-ready at any given time.

There are many benefits when using a virtual data room for asset life-cycle management. Firstly, you will be able to reduce holding periods. Updating documents on a continual basis in a virtual data room can reduce costs when compared with starting from scratch for every transaction during the due diligence process. You’ll benefit from transaction-related documents being stored in a structured manner during the lifecycle of all your assets, which in turn, will bring your asset to market faster by reducing the holding period.

Historically, we have seen clients’ asset prices increase while using a virtual data room. Generally, this occurs for all types of assets including patent transactions, company acquisitions or even property transactions as the value of all assets depends on accurate and complete documentation, which often acts as the basis for an accurate and fair evaluation. To put it simply, the more organised your documentation is, the better the perceived value of your asset.

A virtual data room gives you the capacity to create a central overview of all your important documents, which is important for global assets with various asset managers. With a virtual data room, you can bring transparency to your portfolio, which not only helps you to satisfy all your investors and stakeholders but also ensures that you meet the regulatory requirements in place.

Virtual data-rooms for raising capital

Another reason why a VDR for your business might provide value is so that you can make the process of raising capital for your business easier. A virtual data room will give you greater clarity and insight with regards to the investment opportunities that are available to you while also enabling you to raise capital faster. Often when making investment decisions, mistakes can easily be made, and opportunities can be missed due to tight deadlines when stringent disclosure requirements and multiple investors are involved in the negotiation process. A VDR ensures diligent documentation, which is critical when it comes to getting investors interested and raising capital. Market-leading virtual data rooms such as Imprima VDR have an advanced Q&A module that will give you the time to respond to all investor inquiries while ensuring that there is up-to-date information about your company. A VDR provides you with a centralised platform to manage the process of raising capital for your business, enabling you to control and share large volumes of data among prospects and investors.

Virtual data-room for IPO

For any company that is privately held and is looking to make that vital step into the open market, an initial public offering (IPO) is a turning point. There is an immense amount of work that is involved when offering shares to the public and there is no denying that the process is complicated. We have specifically designed IPO virtual data rooms to ensure that all your needs are catered to. By choosing a virtual data room for your IPO, you will be able to speed up the process of document sharing. You will be able to ensure that anyone that is interested in buying shares in your business has all the details that they need. Plus, you can have all of this with the backup of the highly secure ISO:27001 accreditation, giving you full peace of mind that everything within your virtual data room is safe and secure. Hopefully, you now have a better understanding of five of the key uses for virtual data rooms. Of course, there are many reasons to consider a virtual data room, and we can ensure your data room is tailored to your needs. Get your virtual data room set up today.

FAQ

A virtual data room (sometimes called a VDR) is an online repository of information that is used for the storing and distribution of documents. In many cases, a virtual data room is used to facilitate the due diligence process during an M&A transaction, loan syndication, or private equity and venture capital transactions. This due diligence process has traditionally used a physical data room to accomplish the disclosure of documents. Virtual data rooms provide a flexible solution to managing business-sensitive data by enabling deal managers to add or remove bidders in a deal, use their 24/7/365 access to obtain shared data and documents anywhere, anytime.

1. Powerful Q&A module – Maintain momentum & avoid deal protraction with sophisticated Q&A capabilities: live reporting, full audit trail, auto-forwarding of questions.
2. AI Capabilities – Imprima VDR is enhanced with an in-built AI-powered VDR indexing and automated GDPR redaction tools
3. Advanced Reporting – Our reporting tool allows you to create virtually any report you’d like, in real time.
4. Granular Permissions – Securely control access to your confidential data. Control your documents on a group or user level, down to document level.
5. Seamless Drag & Drop – Build your Data Room in minutes: simply Drag & Drop files and folders from your desktop into the VDR. Automatically set permissions for
all files and folders.
6. API Capabilities – Manage, download and upload documents and folders straight from your CRM system to your data room.

The main use cases include virtual data rooms for mergers and acquisitions, raising capital, real estate transactions, asset life-cycle management, and IPO. We have created a bespoke VDR platform that can easily be tailored to your specific project.

Imprima VDR is the only truly AI-powered data room on the market.
What is special about Imprima Smart VDR? The breakthrough is the addition of powerful AI capabilities: automatic GDPR redaction and VDR structuring – free of charge for our VDR customers.
Smart VDR users can save as much as 90% in VDR preparation time as the system can:
– Automatically categorise documents in your VDR
– Automatically structure (indexing) your VDR
– Automatically identify and redact Personally Identifiable Information (PII) to comply with GDPR – complementing our standard redaction tools.

And all that is done with very high accuracy, so you can rely on it.

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