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This Privacy Notice (the “Notice”) sets out how we, Imprima (Nederland) B.V., a Dutch company with offices at De Boelelaan 7, 1083 HJ Amsterdam, Netherlands and our group companies and associated offices from time to time (collectively “Imprima”, “we”, “us”, “our”) process the information about individuals (each a “User”, “you”, “your”) who use our website, services, applications, content and related features (collectively, the “Website” or “Website Services”), who visit our premises, contact us or interact with us in their personal or professional capacity, or individuals who use our data room and related services (each an “End User”) provided by us as a data processor to our clients (“Data Room Services”). If you have any questions about this Notice, please contact us by email.
By visiting our Website, you acknowledge the processing described in this Notice. We will let you know, by posting on our website or otherwise, if we make any changes to this Notice from time to time. Your continued use of our Website Services, Data Room Services or your continued dealing with us after notifying such changes will amount to your acknowledgement of the amended Notice. This version of our privacy notice was published in March 2018.
What information do we process?
Generally, you are under no obligation to provide this information, but without it, we may be unable to provide you with some of our Website Services or Data Room Services. We will rely on the information provided by you as accurate, complete and up to date and you agree to ensure that this will be the case.
We may process the following information about you:
How do we use your information?
We will only process information about you, in accordance with applicable law, for the following purposes:
The legal basis for our processing of personal data for the purposes described above will typically include:
The cookies placed through our Website. We use the following cookies on our website:
We may combine information from these types of cookies and technologies with information about you from other sources.
Your right to opt-out
If you would like us to stop sending you marketing emails you may use the opt-out link at the bottom of any marketing email we send. Although we encourage you to use the opt-out link because it is automated, you may also send us a request by email here.
If you, or another user of your device, wish to withdraw your cookies consent at any time, you have the ability to accept or decline cookies by modifying your browser setting. You can find out more by using the links below:
Disable cookies in ChromeDisable cookies in FirefoxDisable cookies in EdgeDisable cookies in Internet Explorer and OperaDisable cookies in Safari
You can opt-out of Google Analytics for Display Advertising and customize the Google Display Network ads by visiting the Google Ads Settings page. Google also recommends installing the Google Analytics Opt-out Browser Add-on for your browser which will prevent your data from being collected and used by Google Analytics. You can opt-out from Hotjar by clicking here.
For more information about which cookies may be placed on your device and how to opt-out, please access the tools of the DAA here or Your Online Choices here. In some instances, when you opt-out, a new cookie (Opt-Out-Cookie) is placed on your device. This tells the third party provider to cease data collection from your browser and prevents advertisements from being delivered to you.
If you choose to decline cookies, you may not be able to fully experience the interactive features of our website, our content and services.
Disclosure of information
There are circumstances where we may wish to disclose or are compelled to disclose your information to third parties. These scenarios include disclosure to:
International transfer of your personal data
If we transfer information to private organisations abroad, such as our suppliers and service providers, we will, as required by applicable law, ensure that your privacy rights are adequately protected by appropriate technical, organisation, contractual or other lawful means. You may contact us for a copy of such safeguards in these circumstances.
Retention of personal data
We retain personal data for as long as is necessary for the purposes listed above or longer as may be required by the law. Please contact us for further details of applicable retention periods.
We may keep an anonymized form of your personal data, which will no longer refer to you, for statistical purposes without time limits, to the extent that we have a legitimate and lawful interest in doing so.
We will retain personal data in accordance with our clients’ instructions where we act on their behalf as a data processor.
Security of personal data
We will use appropriate technical and organisational information security measures to try to prevent unauthorised access to your personal data. However, please be aware that the transmission of information via the internet is never completely secure. Whilst we can do our best to keep our own systems secure, we cannot control the whole of the internet and we cannot therefore guarantee the security of your information as it is transmitted to and from our website.
Where you have created or received a password or authentication code which enables you to access certain parts of our website, you are responsible for keeping this password or authentication code confidential. We ask you not to share your password or authentication code with anyone.
Data subject rights
You may have numerous rights in relation to your personal data, as set out below. However, where we processed your personal data as part of Data Room Services on our clients’ behalf you should contact the client directly in relation to your rights. For further information about your data privacy rights please visit the website of your local data privacy authority.
Where we act on behalf of our clients as a data processor, we will pass on any rights requests to our respective clients who will then be in touch with the requestor.
Imprima iRooms Limited10th Floor30 Crown PlaceLondon EC2A 4EBMap
Tel: +44 20 3608 5102
Imprima (Deutschland) GmbHBockenheimer Anlage 46 60322 Frankfurt am MainGermanyMap
Tel: +49 69 915 09800
Imprima (France) SARLParis,54/56 Avenue Hoche75008 ParisFranceMap
Tel: +33 1 58 36 06 60
Imprima (Nederland) B.V.De Boelelaan 71083 HJ AmsterdamMap
Tel: +31 20 7155 600
Imprima (USA) Inc.2 Wall Street10th FloorNew YorkNY 10005Map
Tel: +1 929 429 2949
Imprima BelgiumAtrium ParkRue des Colonies / Koloniënstraat 111000 BrusselsMap
Imprima ItalyLargo Richini 620122MilanMap
Tel: +39 0694 803 478
Imprima RussiaCitydelZemlyanoy Val 9105064 MoscowMap
Tel: +7 499 350 4820
Imprima SwedenStureplan 4c4th Floor114 35 StockholmMap
Tel: +44 20 3608 5102
Imprima AustraliaLevel 12, Plaza Building, Australia Square95 Pitt StreetSydney, NSW 2000Map
Tel: +61 283 110 266