Automated Document Redaction Software
AI-assisted document redaction built into the Virtual Data Room Protect sensitive information and support data privacy requirements at scale.
Smart Redaction is designed for complex, multilingual due diligence. It accurately identifies and redacts Personally Identifiable Information (PII) across documents in multiple languages, helping teams reduce manual effort and privacy risk.
In internal testing across documents in four languages, Smart Redaction achieved recall rates between 91–98%, demonstrating reliable performance at scale. See our test results here.
The problem with manual redaction
Manual redaction becomes slow, costly, and difficult to manage when dealing with large volumes of sensitive documents under tight timelines.
Inconsistent results and human error increase privacy and compliance risk – particularly in complex, multilingual transactions.
Imprima Smart Redaction is an AI-assisted redaction tool designed to identify and anonymise sensitive information, including Personally Identifiable Information (PII), directly within the Virtual Data Room.
Key capabilities:
- Automated at scale: Processes large document sets quickly, significantly reducing manual review effort.
- High accuracy: In internal testing across documents in four languages, Smart Redaction achieved recall rates between 91–98% when identifying PII.
- Consistent results: Detects PII regardless of where it appears in the document, including content buried deep in the text.
- Compliance support: Helps teams meet GDPR and internal privacy requirements.
- VDR-native: Fully integrated into the Virtual Data Room, keeping sensitive data within a secure environment.
Automatic redaction in any language
Imprima Smart Redaction uses shared language models trained across multiple languages, allowing it to identify and redact sensitive information consistently regardless of document language.
By leveraging training data across languages rather than relying on isolated language-specific rules, Smart Redaction delivers reliable results across multilingual document sets.
Rapid and Reliable PII Redaction
Smart Redaction delivers fully automated anonymisation of Personally Identifiable Information (PII) at speed, without compromising accuracy.
In internal testing on documents within Virtual Data Rooms across four languages, Smart Redaction achieved recall rates between 91–98%, demonstrating reliable identification of PII at scale.
Detailed test methodology and results are available here.
Why this matters in practice
Smart Redaction reduces the risk of missed sensitive information by identifying PII wherever it appears in the document - including content buried deep in complex text.
By processing large document sets in seconds, it helps teams complete redaction faster without compromising accuracy.
Automated redaction software for GDPR Compliance
Authorised users can review what has been automatically redacted without exposing sensitive information to unauthorised parties.
Role-based visibility: Redaction Administrators can reveal redacted content by hovering or enabling semi-transparent view.
Controlled access: Visibility is restricted to permitted users only, maintaining security while supporting review and validation.
In the buy-side (“published”) version of a document, redactions are permanently applied and are never visible to external users.
Redacted information is fully burned into the document, preventing recovery or inspection by buy-side users under any circumstances.
This secure publishing approach is a core part of Imprima’s Virtual Data Room design, where data protection is prioritised throughout the transaction.
Flexible redaction controls
While automated redaction covers standard sensitive information, Smart Redaction also allows users to manually redact additional content as needed.
Manual redaction options include:
- Search-based redaction across all document instances
- Manually selected text
- Images and non-text content
- Entire pages or sections
Smart Redaction allows users to define exception lists, ensuring that specific words or phrases are excluded from automatic redaction where context matters.
This helps legal and compliance teams avoid unnecessary redactions while maintaining accuracy and consistency across documents.
