Smart Redaction & Smart Compliance

Protect your key information and comply with data protection laws (incl. GDPR).
AI-powered, multi-lingual redaction of sensitive information, including Personally Identifiable Information (PII).

The AI-based redaction option is an excellent tool and saved us a tremendous amount of time.

AenF Partners, Netherlands

We have been very pleased with Imprima on our last sell-side deal. The redaction tool saved us a lot of manual work in the data room…

CASE Corporate Finance, Frankfurt

We have experienced your redaction tool to be very powerful and intuitive and it has certainly made our lives easier compared to other projects we have been involved in with other VDR providers.

We have been particularly impressed with the automatic redaction element of your tool and it has been very solid throughout. Overall, your redaction tool is state of the art and something we would recommend to use again on future projects.

EY Parthenon

Imprima Smart Compliance has been a fantastic tool for our team. We’ve had it in place now for several months and the time spent on identifying and redacting PII data across multiple documents is significantly reduced. The accuracy rates are high which was something we didn’t experience before when using other redaction tools – a welcome change indeed.

Deloitte

Imprima Smart Redaction works in any language, including German, English, Dutch, Italian, Spanish, French, Romanian, Portuguese, Danish, Swedish, Norwegian, to name a few. Smart Redaction will save you a tremendous amount of time and give you more accurate results than manual redaction.

We ran tests on documents in VDRs in 4 different languages. The results: an overall “Recall” (reliability) of 91-98% was achieved. See our test results here.

All this is the result of years of dedicated research at Imprima, making use of the latest deep learning technology and human intelligence to create AI that really works!

The problem with manual redaction

Manual redaction is not an option

Today, the process of redacting sensitive Information is an increasing burden for many organisations. Current manual processes are:

  • Time-consuming and very expensive
  • Inefficient and error-prone
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The Solution - Smart Redaction

Imprima Smart Redaction is a truly unique AI-powered tool set. It helps you identify and anonymise sensitive information, including Personally Identifiable Information (PII):

  • As it is truly a fully automated process you will benefit from time and cost savings of at least 90%
  • You will achieve that with even higher accuracy compared to manual review:
    • PII that is buried deep down in the text is uncovered by Imprima Smart Compliance as easily as PII listed on the first page
  • Ensure compliance to both external regulations (e.g. GDPR) and internal privacy policies
  • Is fully integrated within the Virtual Data Room – no need for critical PII to go back and forth between multiple systems

Redact in any language

Imprima's unique algorithms simultaneously make use of all trained data in all languages: German, English, Dutch. Italian, Spanish, French, Romanian, Portuguese, Danish, Swedish, Norwegian, and many more, making Imprima Smart Redaction the most comprehensive and accurate tool to protect sensitive information in the market.

The most accurate PII redaction

Smart Redaction delivers a fully automated, highly accurate anonymisation of PII items. We ran numerous tests, and saw very good results. In one test on documents in VDRs in 4 different languages results of overall “Recall” (reliability) of 91-98% was achieved. In practice, that is significantly more accurate than manual redaction.

If you are interested in reading more about the details of these test, please review our post here.

What does that mean for you?

Humans can easily find items to be redacted that are in predictable document sections (e.g., parties of a contract, or tables with names and addresses), but it is much harder to manually spot such items buried deep in the text.

Imprima’s AI-powered technology, on the other hand can process hundreds of pages in seconds, to accurately identify PII items, regardless of where they are placed in the text.

Smart Compliance

Keep track of what is redacted

Of course, you want to see what has been automatically redacted. That is easy: You can see what is “under” the redactions by hovering over them, or you can just switch all redactions to be semi-transparent.

Maximum security

For buy-side users, on the other hand, the redactions are never transparent: In the buy-side (“published”) version of the document, the redactions are “burnt” into the document, for maximum security. Note that Imprima is one of the very few VDRs that have this publishing concept, as security is always front of mind at Imprima.

Flexible Redaction

Automatic redaction is great for the standard items, but there may be additional items you want to redact. Of course, you can do that too with Imprima Smart Redaction.

You can manually redact full pages, paragraphs or even a single letter. You can search for a term, and then have all instances redacted. In other words, maximum flexibility.

  • Search based redaction, and/or;
  • Any manually selected text, and/or:
  • Images, and/or;
  • Entire page(s)
White Listing
Sometimes there are terms that you don’t want redacted. For instance, you may want to redact all company names, except some: You may want to redact all tenants in a lease agreement, but not the landlord.

You will be able to do with Imprima Smart Redaction as well. You can create a list of terms you don’t want redacted, and the Smart Redaction algorithms will make sure that those terms remain unredacted.

Again, all the flexibility you may need!

Key Use Cases

GDPR Compliance
Legal
  • Reduce the regulatory burden, without lowering standards.
  • Stay compliant with the latest regulation and avoid hefty fines.
Confidentiality in M&A
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Protect strategic information during the transaction until it is the right time to disclose:

  • Customer lists
  • HR information – names of the key staff