The Q&A process is one of the most time-consuming and resource-intensive parts of any transaction. Bidders submit large volumes of detailed questions, and you, as a seller are required to respond quickly, consistently, and with complete accuracy. Traditionally, this requires a lot of manual searching, cross-checking, and drafting answers.
That’s why we built Smart Q&A – our new generative-AI tool built natively into the Imprima VDR platform – designed to streamline Q&A while keeping sellers fully in control.
How Smart Q&A Works – the process for you as a Deal Manager
When a bidder submits a question, Smart Q&A automatically scans all Published documents in the data room and instantly provides:
1. Document paragraphs that relate to the question
The AI presents the most relevant sections, so you no longer need to manually search through hundreds of documents. You can easily jump into the full document to review the wider context at any time, all from the same interface.
2. A draft answer, generated from those documents
The answer is grounded entirely in the supporting paragraphs. No speculation, no invented “facts” – only information that exists in the data room.
AI Assistance with Seller-Level Control
You can refine or customise the AI-assisted answer in several ways:
- By deciding which document paragraphs you feel are not relevant (or do not want to include for whatever reason).
- Interact with the AI through a natural, chat-style interface (e.g. “Summarise this,” “Make it more formal,” “Translate to Dutch,” etc.).
- Edit the final answer, if required, before releasing it to bidders.
And critically: You choose exactly what the bidder receives – the generated answer, the source paragraphs, both, or neither.
Eliminating Duplicate Work with Cross-Language Similarity Detection
Smart Q&A also detects whether a similar question has been asked before, even if it was written in a different language. If a question in Japanese resembles one previously asked in Dutch, Smart Q&A will identify it and present the previous answer.
This ensures:
- Consistency across all responses.
- Efficiency, by avoiding rewriting answers
Truly Multilingual, End-to-End
Smart Q&A works seamlessly across languages:
- Reads and understands questions in any language
- Analyses documents in any language
- Detects similar questions across languages
- Allows users to communicate with the AI in any language
This is invaluable in cross-border transactions involving globally distributed bidders and advisors.
Instantaneous answers, right where you need them.
Delays can slow negotiations, frustrate bidders, and create unnecessary bottlenecks for your team. Smart Q&A eliminates that by delivering instant answers the moment a question arrives. It quickly understands the question, rapidly scans all Published documents, and immediately presents answers – no searching, no waiting.
This helps keep momentum and keeps bidders engaged with timely, well-supported answers. With Smart Q&A, you can move faster without sacrificing accuracy or control. The speed of response you need, despite using the most sophisticated generative-AI on the market, applied to the whole data room at the same time (and not just a single document, as with some apps).
No Hallucinations. No Data Leakage. Trusted by Design.
We built Smart Q&A with strict safety and compliance principles.
- No hallucinations: every answer must be based on real VDR documents.
- No learning on your data: Smart Q&A does not train on customer documents, ensuring confidentiality.
- Secure by design: All processing happens within the strict security framework of the Imprima platform.
A New Standard for Q&A Management
Smart Q&A brings together accuracy, speed, multilingual capability, and security – helping deal teams work smarter, reduce repetitive work, and maintain the highest quality of responses.
Book a demo of our AI-Powered Data Room platform now to see how it works in practice.
